HR managers have a significant amount of responsibility on their shoulders. When they aren’t busy recruiting candidates for vacancies or caring for employee mental health, a HR specialist must ensure every team member is paid on schedule and correctly.
As payroll processing is one of the most important and complex tasks in a human resources department, business owners must find ways to simplify it. Read this informative guide to streamlining payroll processes.
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Introduce a Timesheet App
Manual tracking of employees’ working hours may feel tedious for HR teams, especially as a timesheet app can simplify the important task. It automates time tracking and recording in one platform.
For instance, your team can clock in and out using the software on their desktop or mobile device, which will minimize payroll inaccuracies each month. Some timesheet apps even include facial recognition and a GPS location stamp. Therefore, your HR team will know your employees arrived at the correct time and place for work.
Print Clear Paychecks with Ease
Your employees will want to review their paychecks each week or month for inaccuracies. Each stub produced should provide a breakdown of the total net, total gross, hours worked, and the total deductions (such as tax withholdings and benefits).
However, printing paychecks might not feel like a simple task if your HR team struggles with an inefficient printer. Make this process a doddle by upgrading your printer to support the department and ensure your staff receives clear pay stubs. It will prevent internal frustration or confusion. Upgrading your printer doesn’t need to cost your company a substantial sum, either, as you choose dependable, cost-efficient printers from gbsflorida.com.
Consolidate Varying Pay Schedules
Varying pay schedules can overcomplicate the payroll process and slow down your HR staff. As your team will need to follow many pay schedules, they are more likely to make a mistake that could frustrate your employees or impact the company’s bottom line.
Consolidating pay schedules can streamline the process and ensure everyone receives their salary in full at the same time. For instance, you could pay salaried and hourly personnel monthly to remove some of the pressure off your HR department.
Organize Important Records and Documents
Federal and state laws require employers to maintain accurate records for a specific amount of time. However, storing the files in multiple locations can complicate payroll processes and increase the likelihood of losing important documentation.
For this reason, your HR team must store all records and documents in a single, secure location. The company can then keep track of any tax forms, W-4 and W-2 forms, vacation time, tax deposits, and benefits.
Automate State and Federal Taxes
Many innovative payroll software solutions can now automate state and federal taxes on your company’s behalf. The technology will ensure your business never forgets about its payroll tax deposits, and the task will be ticked off on time. It can prevent tax complications and confusion while reducing the chances of a tax audit.
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