It would be important if you first identified issues that remote working employees face that are a true productivity drain in order to comprehend the steps that need to be taken to ensure ‘business as usual’ because of this sudden change in working systems. It is not a simple task to managing remote workers, thus some of the common challenges faced by organisations are discussed below.
Here are a few of the more common workplace challenges:
● A lack of specialized tools and software places workers at a disadvantage when downloading files, collaborating or communicating
● The blurring of the lines between work and home life. Whenever employees work from home, they feel as if they have to show more since they are not being watched by their managers.
Taking phone calls during dinner or feeding your young child, as well as completing emails until the wee hours of the morning, may severely impact work-life balance, even if you are at home.
Let’s discuss some tools that make managing remote employees easier.
Remote workforce productivity can be ensured by providing remote workers with the right tools.
Here are some of the best tools for managing remote workforces here:
1) Whatfix Digital Adoption Platform
Employees are provided assistance as they work, so they are able to learn on the job. As an integral part of your Learning-on-Job program, Whatfix offers a variety of online training tools that work harmoniously with your business software, helping your employees learn even as they work.
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Pop-ups guide users through the steps to perform certain actions, such as adding a contact to Workday or creating an opportunity in Salesforce.
By reducing errors and saving them time searching for information, Whatfix increases employee productivity. Additionally, it sends automatic reminders to employees so they can carry out pending tasks assigned.
Many enterprises utilize Zoom owning to its flexibility since there are many video-conferencing software’s available.
While working remotely, remote workers can do face-to-face collaboration via digital collaboration tools such as Zoom. In addition, managers can use Zoom for periodic meetings so they can share progress reports, discuss goals, and share ideas with workers. Stay connected and builds your team using this tool, whether you’re scheduling meetings or chatting privately with a teammate.
Many remote workers use Slack to communicate effectively. It is one of the best-designed and most effective messaging platforms available today. Chats can be private or open, and searchable archives, Slackbots, and scheduled reminders lead to faster communication within teams.
Voice, video, and screen-sharing features are available on Slack. It also offers a search function that enables you to find any information you need quickly.
4) Microsoft Teams
It lets you share files and create chat rooms for every specific department for managing a remote workforce. With the tool, you can send chat messages to friends or colleagues; make audio or video calls, or share photos and documents.
With Microsoft Teams, Office 365 apps, conversations, meetings, and files are all integrated as part of one program.
Often, remote workers feel lonely due to the fact that they work alone and lack socialization. Through random pairings of employees, Donut provides an opportunity for casual conversation.
By using this tool, employees from different departments can connect who otherwise wouldn’t have this opportunity.
A well-organized, controlled project management tool like JIRA can help you manage your remote team and improve employee productivity.
A variety of features are offered by the app; such as a board system, which categorizes work as being ongoing or completed, insights reports in real-time, roadmaps that are used for assigning work to team members, and a way for colleagues working on one team to manage their activities. Planning, tracking, and releasing great projects are made easy with JIRA.
Working remotely is not for everyone. It is imperative to create a culture that encourages participation and agility in order to break this inertia to change. This will enable remote workers to embrace working in a distributed team.
Such a work environment could be fostered through online soft skill development sessions or even group activities (such as online icebreaker games to welcome new joiners). According to a report by Freelancers Union, 78% of freelancers consider soft skills training to be as useful as technical skills for their career. This statistic could also apply to remote employees.
We understand these are the trying times for everyone but staying connected and giving our best is the best way to beat out the stress and anxiety.
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